The Employee Benefit Plan Audit Quality Center has developed this tool to help EBP auditors organize, retain, and update client audit documentation relevant to the plan and its operations as a record of matters of continuing significance to future audits of the same plan. Professional judgment should be used in determining the quantity, type, and content of audit documentation consistent with AU Section 339, Audit Documentation.
Documentation retained in the “permanent file” should be fully executed (rather than working drafts) to be certain they are the actual documents that govern the plan. With each future audit, the auditor will want to make inquiries of the plan administrator to determine whether changes were made to any of the governing documents or if there were new agreements or important correspondence with regulators or service providers and, if so, obtain amendments, revised documents, and new agreements and correspondence to include in the permanent file.
The tool lists common documents that should be included in the firm’s “permanent file,” and allows the auditor to note the:
Individual who most recently updated the document
This tool may be edited to include additional relevant documents. It also includes descriptions of the types of documents that may be included in each index section.