Make
sure that agreements with service
providers clearly disclose both direct
and indirect fees, including float
income, shareholder service fees and
12b-1 fees. Pay only those amounts the
Labor Department considers legitimate
plan expenses. Paying other types of
expenses can lead to charges of breach of
fiduciary duty and prohibited
transactions, as well as the payment of
interest and penalties. Deposit
401(k) contributions in a timely and
regular fashion. Depositing funds quickly
even once may be viewed as binding by the
Department of Labor and become the
standard by which all other deposit times
are judged for compliance.
Revise
distribution forms to reflect any new
regulatory requirements. Some plans are
currently required to add relative
value language regarding optional
plan distribution alternatives that will
require changes in the distribution forms
of affected plans.
In
the case of health plans, revise the plan
procedures and forms to comply with new
final COBRA regulations.
Review
the procedures followed by the company
officials who appoint your plans
fiduciaries (typically company
directors). If necessary, revise them to
make sure they comply with the standards
the Department of Labor articulated in
high-profile cases such as Enron.
Determine
whether items on the plans form
5500 might raise audit red flags.
Make
sure the plan is in a position to impose
market-based restrictions on trading if
required to do so by the underlying
investment or if the plan needs to do so
to protect participants interests.
Impose
and disclose in the plans
death-benefit-beneficiary forms who the
default beneficiary will be if the
participant fails to name a beneficiary
or if the beneficiary predeceases the
participant. Make it clear that only
designations contained in the
plan-provided form will be reviewed to
determine beneficiary status. If the form
allows the naming of multiple
beneficiaries, make sure it provides a
default allocation among those
beneficiaries if the participant fails to
do so.
Make
sure the plan grants the plan
administrator sufficient discretion to
decide benefit matters, including who is
eligible and for what benefit. That way,
if a denied claim is challenged in court,
the court will review the plan
administrators denial based on
whether the administrators decision
is reasonable and not on what the court
would have done.
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