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AccuFund Accounting Suite |
Araize Fast Fund |
Blackbaud |
Cougar Mountain |
CYMA NFP |
Frey & Co BUCS Budgetary |
FUND E-Z Fund Control System |
GMS Accounting Software |
Kintera Fundware |
QuickBooks: Premier |
Serenic Navigator Nonprofit Edition 2006 |
Traverse NFP |
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Accufund, Inc.
400 Hillside Avenue
Needham, MA 02494
www.accufund.com
877-872-2228, ext. 215 |
Araize, Inc.
130 Iowa Lane
#102
Cary, NC 27511
www.araize.com
800-745-4037 |
Blackbaud, Inc.
2000 Daniel Island Dr.
Charleston, SC 29492
solutions@blackbaud.com www.blackbaud.com
800-443-9441 |
Cougar Mountain Software
7180 Potomac Dr.
Boise, ID 83704
www.cougarmtn.com
800-388-3038 |
CYMA Systems, Inc.
2330 W. University Dr., Suite 4
Tempe, AZ 85281
www.cyma.com
800-292-2962 |
D. R. Frey & Co.
40 No. Grand Ave.,
Suite 303
Fort Thomas, KY 41075 www.drfrey.com
800-659-3739 in US 859-441-6566 outside US |
Fund E-Z
106 Corporate Park Dr.
Suite 115
White Plains, NY 10604
www.fundez.com
877-696-0900 |
GMS
10559 Metropolitan Ave.
Kensington, MD 20895
www.gmsactg.com
gms@gmsactg.com
800-933-3501 |
Kintera, Inc.
9605 Scranton Road,
Suite 240
San Diego, CA 92121 www.kintera.com/fundware
866-Kintera (546-8372) |
Intuit
2700 Coast Ave.
Mountain View, CA 94043
www.quickbooks.com
888-729-1996 |
Serenic Corp.
7175 W. Jefferson Ave.
Suite 2500
Lakewood, CO 80235
www.serenic.com
877-737-3642 |
Open Systems, Inc.
4301 Dean Lakes Blvd.
Shakopee, MN 55379
www.osas.com
info@osas.com
800-328-2276 |
General Controls |
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Can controls be set at field-level security |
No |
No |
No |
No |
No |
Some |
Some |
No |
Some |
No |
Yes |
Some |
Can controls be set at form-level security |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes, with purchase of security supplements |
Yes |
Some |
Yes |
No |
Fund Accounting |
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Will system automatically record “due to/due from” transfers for spreads among different funds |
Yes, better than others |
Yes |
Yes |
Yes, configurable menu item |
Yes |
No |
Yes |
No |
Yes |
No |
At user option |
Yes, but each fund must be set up as a separate company. Company says next release will fix that |
Strong budgetary controls |
Some: alerts when over budget; can set warnings/controls |
Provides no warning when going over budget in A/P, cash disbursements or general ledger |
Yes, at user option |
No; budget exists but only edit report can alert on items over budget |
Yes, at user option |
Yes, but clumsy |
Yes, but clumsy |
Only when purchase order is over budget |
Yes, with strong interface to/from Excel |
No |
At user option |
Some, warning when going over budget |
Can it handle encumbrance accounting |
Yes |
No |
Yes |
Yes |
Yes |
Yes |
Yes |
No |
Yes |
No |
Yes |
No |
Voucher system for payables |
Yes, with Requistion module |
No |
Yes, with separate install of eRequisitions |
Yes, although it’s not called a voucher |
Yes, although it’s not called a voucher |
Yes, although it’s not called a voucher |
No |
Yes |
Yes |
Yes |
Yes, although it’s not called a voucher |
No |
Can handle pledge/fundraising |
Only A/R |
Yes, with purchase of separate module |
Yes, with purchase of separate module |
Only A/R |
Yes, with custom field setup |
Only A/R |
Yes |
Only A/R |
Only A/R and grants |
Yes |
Yes, with purchase of separate module |
Only A/R |
General Accounting |
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General Journal posts to sub-ledgers and G/L |
Only to G/L |
Only to G/L |
Only to G/L |
Only to G/L |
Only to G/L |
Yes to A/P and G/L |
Only to G/L |
Only to G/L |
Only to G/L |
Yes |
Yes |
Only to G/L |
Allows for multiple periods open at same time |
Yes, no limit |
Yes, up to 24 months |
Yes, no limit |
Yes, up to 3 years |
Yes, but only one period open at a time. |
Yes, up to 2 years |
Yes, no limit |
Yes, no limit |
Yes, no limit |
Yes, no limit |
Yes, no limit |
Yes, no limit |
Closing required before posting in noncurrent period |
No |
No |
No |
No |
No |
Yes, but not for current year |
No |
No |
At user option |
No |
No |
No |
Is posting real-time or batch or user option |
Real-time |
Real-time |
Batch |
Only batch, but it can be single or multi-entry |
Batch |
Both |
Real time |
Batch approximates real time at user option |
Both |
Real time |
User option |
Batch |
Ease of use |
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Easy to use |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes, better than others |
Yes |
Somewhat |
Yes |
Moderately easy |
Yes |
Interface GUI or text based |
GUI |
GUI |
GUI |
GUI |
GUI |
GUI |
GUI |
GUI |
Mostly text-based |
GUI |
GUI |
GUI |
Are screens accounting intuitive |
Yes |
Somewhat |
Yes |
Yes |
Yes |
Somewhat |
Yes |
Yes |
Somewhat |
OK |
Yes |
Yes |
Remote desk help |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Automatic allocations possible |
Yes, with separate module |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
No |
Yes |
Yes |
Can a check be cut to customer without setting up as a new vendor |
Yes, one setup for organizations with check box for vendor, customer, donor, member, employee |
Yes |
Yes |
No, but has option to accept credit card payment so can process customer credit via credit card |
Somewhat: must use one-time vendor payment process |
No |
No, but option to accept credit card payment so can process customer credit via credit card |
No |
No |
Yes |
No, but option to accept credit card payment so can process customer credit via credit card |
No, but option to accept credit card payment so can process customer credit via credit card |
Is fixed asset and addition/depreciation easy |
Addition is easy; depreciation is tricky |
N/A |
Yes |
N/A |
Fixed assets provided by third-party vendor |
Additions yes; depreciation is tricky. Company says it will be improved in next release |
N/A |
Yes |
Yes |
N/A |
Somewhat |
Yes |
Reports included with software |
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Fund-based statements |
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Stmnt. of revenues, expenses & changes in fund net assets |
Yes |
Yes |
Yes |
No |
No |
Yes |
No |
Reports done via worksheet |
No |
No |
No |
No |
Statement of cash flows-proprietary funds |
Yes |
Yes |
No |
No |
Reports done via worksheet |
Yes |
Yes |
Reports done via worksheet |
No |
Yes |
No |
No |
FASB No. 117 |
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Consolidated statement of financial position |
Yes |
Yes, but called balance sheet |
Yes |
Yes |
Yes |
Yes |
Yes |
No |
Yes |
Yes |
No |
Yes |
Consolidated stmnt. of activities and changes in net assets |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
Yes |
No |
No |
Yes |
Consolidated statement of functional expenses |
No |
Yes |
Yes |
No |
Yes |
Yes |
Yes |
Yes |
Yes, but not by this name |
Yes |
No |
Yes |
Consolidated statement of cash flows |
No |
Yes |
Yes |
Yes |
Reports done via worksheet |
Yes |
Yes |
No |
Yes |
Yes |
No |
Yes |
Financial position includes total assets, total liabilities, unrestricted net assets, temp. restricted net assets, permanently restricted net assets and total net assets |
N/A |
Yes |
Yes |
Yes |
Yes |
Yes |
No |
Can with user request |
Yes, but not by this name |
No |
No |
Yes |
Statement of activities includes change in unrestricted net assets, change in temporarily restricted net assets and change in permanently restricted net assets |
N/A |
N/A |
Yes |
Yes |
Yes |
No |
Yes |
Can with user request |
Yes |
No |
No |
Yes |
True statement of cash flows |
Format is, but amounts are not |
Format is, but amounts are not |
Format is, but amounts are not |
Format is, but amounts are not |
No |
Almost, format is direct method; some amounts are accurate. |
Format is, but amounts are not |
No |
Format is, but amounts are not |
Format is, but amounts are not |
N/A |
Format is, but amounts are not |
Other |
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What works really well |
Due to/due from; account information; GUI; organization setup; printer options |
Nice drill down; clean, simple, easy-to-use interface |
Dashboard, user preferences, query feature, easy export into Excel, G/L processing |
Interactive help for required steps; setup for modules/users is very easy; quick response to support issues, arranging demos |
eDesk, drill down |
Budget controls, statement of cash flows, cash accounting, drill down, integration of FA, A/P and GJ |
Data access component, speed buttons |
User interface is extremely easy to use; allocations |
Fixed assets; reporting tool |
Integration of GJ, GL, AP, AR; drill down; exporting |
Integration of GJ, GL, AP, AR; XBRL ready |
Fixed assets, software intuitive and easy to use |
What works poorly |
Default depreciation methods limited |
Budget controls, lacked fixed assets |
Reinstall of software after initial installation was very difficult. |
Budget controls |
Nothing |
Terminology a bit odd, depreciation a bit tricky |
No fixed assets |
Built-in standard reports for FASB/GASB reporting |
Inconsistent user interface |
Fund accounting |
Report generation is not intuitive and requires training to use |
Budget controls |
Special notes |
Excellent reporting for the manager and easy to use for the staff; reports can be written to suit client’s needs |
Support provided by VARs. Includes accounting, fundraising and payroll. |
Project, grant and endowment management module offers extra level of tracking without increasing the number of accounts in system. |
For entities with a retail component; easy to expand into point-of-sale or sales order environments. |
Software provides essential accounting functionality usually only found in more expensive packages. Includes FASB 117 reporting, grant tracking, fund maintenance and balancing. |
Very strong budget controls that can be customized; makes software well-suited for both government and nonprofits. |
One of the easiest full- featured software packages; solid controls and exporting features that rival more expensive products. |
Designed for NPOs; offers both Access and SQL formats; standard modules plus budgeting, cost allocation, fixed assets and direct deposit. |
Provides multiple features to enhance users’ control of budgetary expenditures. |
Fixed asset accounting provided by VARs/ QuickBooks Enterprise Solutions: Nonprofit Edition 6.0 has fixed assets and more controls |
Reports are always built for each customer as part of new client setup at no additional charge. |
Because source code is included, integration to other software packages and modifications is simple. |
Primary market |
Grant-funded nonprofits and municipal government |
Small to medium-size organizations |
Nonprofit organizations that require a proven fund accounting solution. |
Small to medium-size organizations such as churches, municipalities and charitable organizations. |
Mid-size entities |
Government, nonprofit and utility operations |
Small to medium-size nonprofit entities |
Mid-size nonprofits |
Mid-size nonprofits |
Small nonprofits that prepare IRS Form 990 and present reports to a board. |
Mid-size to large organizations |
Entities with annual revenues from $1 million to $10 million |